Instructions for MICE Visitors
Prior to your arrival
Visitors should please complete the first page of the MICE Registration Form about one week prior to EACH trip to MICE Admin.
The administrator will put your name on the database (which is the precondition to get a site pass).
On your first arrival
If you arrive at MICE in normal working hours (08:30-17:00 Monday -Thursday and 08:30-16:00 Friday) then please do the following:
- Contact Rose (Building R1, room 2.73, extension 6129).
- She will make sure you know the procedure for obtaining an ID badge, safety training, etc.
- Inform the MOM of your arrival.
- Get a site pass.
- Please ensure you complete all necessary safety training and inductions. Complete and sign page 2 of the MICE registration form and give it to Andy Nichols.
You have to undertake the following safety briefings:
- General RAL Site induction, Mondays at 09:30, SHE Group, R12, Training Room
- Study the ISIS Safety Online Training.
- You will need to pass a test at the ISIS User Office. Once you have passed the test print off your pass certificate.
- Get your MICE Hall Safety Induction.
- Get a personal dosimeter. These can be obtained from the ISIS control room once all of the above steps have been completed.
If you are planning to work in the MICE Hall:
In the MICE Office in R 76 there are several pairs of safety boots in different sizes which you are welcome to use if they fit you.
- Pre-completed risk assessment and method statement for any work that you intend to do in R5.2 during your stay must be submitted by e-mail to W. Spensley one week in advance of arrival.
- You have to wear all necessary PPE, including non-magnetic safety boots, hi-vis vest and hard-hat.
- Here are details of the shop in Didcot where you can buy them.
If you arrive outside of normal working hours
You will be unable to do any work on the experiment, and without a site pass, it will not be easy to get into R76 outside of office hours, so it is best to arrive at RAL during office hours on your first trip.
For the follow up trips of visitors who are already registered
- Email details of your trip to MICE Admin for information only.
- Remember to bring your site pass!
- Inform the MOM and your local contact of your arrival.
Due to the change in the way the RAL visitors network works, it is now necessary to register before coming to RAL so that network access can be setup.
If you will require wireless access, please let MICE Admin know the dates of your stay and the fact that you will need network access.
You will be given a username and password to gain access to the network, however this requires a signature on an STFC form and as such it will only be possible during normal RAL office hours.
You can find a site map which will help you finding your way around the RAL site below.
| ||Harwell Science and Innovation Campus|
| ||OX11 0QX|
An interactive map of RAL can be found
E-mail for MICE administration requests: MICE admin.
Once your MICE Registration Form has been received by the MICE administrator and your details have been added to the database, you will be able to obtain a Site Pass.
Please go to the Pass Office in Building R 75 between 14:00 and 16:00.
Note that if the registration form has not been received until you arrive at RAL, you will be unable to obtain a site pass until the following day.
Please contact MICE admin for assistance with booking accomodation.
If you choose to make your own bookings, please inform MICE admin of the arrangments that you have made.
Make sure that you organise your bookings well in advance to avoid disappointment.
RAL Guest Houses:
Ridgeway House is located on the main campus of the
|   ||Rutherford Appleton Laboratory|
|   ||Harwell Science & Innovation Campus |
|   ||OX11 0QX|
|   ||Telephone: +44 1235 445500|
|   ||E-mail |
The Cosener's House is situated in Abingdon about 9 miles from the RAL site.
|   ||OX14 3JD|
|   ||Telephone: +44 1235 523198|
|   ||Fax: +44 1235 534160|
|   ||Email: email@example.com|
Long term visits or off-site accomodation:
Please contact Mrs. Evelyn Sanders at the ISIS Users Office R 3 G. 15
| ||Fax: +44 1235 44 5103 |
| ||Tel.: +44 1235 44 6007|
When taking advise from the British Embassy, mice should specify
that they are not employed by STFC and they are still employed in their
countries and are being paid by the organisation in their home country.
- EU Nationals except Romania and Bulgaria do not need a visa to
visit the UK.
- Romanian and Bulgarian nationals will have to check the status with
the British Embassy in their country and should carry documents if
advised by them. Documents might include letter from RAL stating
purpose of their visit, letters from their current employer etc. I
would suggest this being done well ahead of their visit, as preparation
of documents may require some time.
- US nationals will have to check the status with the British
Embassy in their country and should carry documents if advised by them.
Documents might include letter from RAL stating purpose of their visit,
letters from their current employer etc. I would suggest this being
done well ahead of their visit, as preparation of documents may require
- All other nationals will have to obtain a business visa or visitor
visa) by applying to the British Embassy in their country they will have
to verify again with the British Embassy). They might also need an
entry clearance to enter into the UK. The whole process can take some
time and so visitors must be prepared well ahead.
They will have to clearly specify that its only research (not to
use the word work), that they are undertaking at RAL. Also they will
have to mention the frequency of the visits, so that the Embassy fully
understands their position before advising them.
Please make your own arrangements.
For taxi transfer from and to airport - please make your own arrangements.
Here are some local taxi companies who will do airport transfers as well:
| ||Harolds Taxis|
| ||31 Church St, Didcot|
| ||OX11 8DQ|
| ||Tel.: 01235 512345|
| ||Pryors Taxis|
| ||3 Mereland Rd, Didcot|
| ||OX11 8AP|
| ||Tel.: 01235 812345|
MICE group van
Please contact Ash Jamdagni, who is overseeing the use of the MICE van.
Make sure you give him a copy of your driving license before you use the van.
IMPORTANT TO NOTE:
Use of the MICE Group Van
- You must obtain a RAL driving permit and give Ash Jamdagni a copy of your driving licence prior to using the van.
- The RAL drivign permit can be obtained by contacting Mike Evason in R75.
- You will need to produce your original driving license (copies will not be accepted).
- ONLY open and lock the vehicle with the key fob (remote control on the key).
- NEVER open or lock it with the key itself. This will disable the ignition.
- Always complete the drivers log book which you can find in the van. If you don't, you and the car will not be insured!
- The van can only be used for work purposes.
- The van can be parked overnight away from the RAL site, but it must be left in a well-lit, secure area.
- Make sure you only use the van when healthy and fit for driving.
- Make sure you co-ordinate the pick-up and return time with Ash and let him know where you left the van and keys. (Use the form in Ash's desk in R76)
- Co-ordinate the use of the van with your colleagues to make the most use of the van.
- Please make sure you keep the van tidy and clean inside and out at all times.
National Rail enquiries:
The nearest train station is Didcot (about 15 minutes by car).
Information on local transport can be found here:
Other bus companies:
To get to RAL from Heathrow airport:
Take the RAILAIR Heathrow to Reading bus from Central Bus Station or from Terminal 5.
The busses leave every 15 to 20 minutes during peak times and every 30 minutes during off peak times.
The journey takes roughly 45 minutes.
For details see: http://www.railair.com/
From Reading station you can take the train to Didcot station which will take about 15 minutes.
Combined tickets for the bus AND train journey can be purchased in the departure hall in Terminal 5 or in the waiting area in the Central Bus Station.
Return tickets are cheaper than single tickets.
Take a taxi from Didcot station to RAL.
To get to Abingdon (Coseners House) from Heathrow airport:
Take The Airline bus from Central Bus Station or from Terminal 5 to Oxford Gloucester Green (main bus stop).
The busses leave every 20 minutes during peak times and every 30 minutes during off peak times.
The journey takes roughly 90 minutes.
For details see: http://www.oxfordbus.co.uk/main.php?page_id=23
Take the X3 or X13 bus from Oxford City centre to Abingdon, St Aldates stop H3 (travel time about 20 minutes) or take a taxi.
The visitor will be working in a CDM controlled site.
Safety procedures and signs must be obeyed, this will be covered in the safety induction.
You have to attend the following safety courses:
- 1) Watch the ISIS Safety Online Training (needs to be linked).
Once you have passed the test print off your pass certificate.
- 2) Read the ISIS Safety Information Sheet. (needs to be linked)
- 3) Get a MICE Hall Safety Induction which will include the general RAL Site Safety induction.
- 4) All work being carried out in the MICE Hall will require you to wear non-magnetic safety boots.
Here are details of the shop in Didcot where you can buy them.
- 5) Pre-completed risk assessment and method statement for any work that you intend to do in R5.2 during your stay must be submitted by e-mail to W. Spensley one week in advance of arrival.
Local Area Information
If you are new to the area, some local information can be foud below:
On site in R 22:
Last Modified: August 20 2010 by Malcolm Ellis