Instructions for MICE Visitors

Prior to your arrival

Visitors should please complete the first page of the MICE Registration Form about one week prior to EACH trip to MICE Admin.
The administrator will put your name on the database (which is the precondition to get a site pass).

On your first arrival

If you arrive at MICE in normal working hours (08:30-17:00 Monday -Thursday and 08:30-16:00 Friday) then please do the following:


If you are planning to work in the MICE Hall: In the MICE Office in R 76 there are several pairs of safety boots in different sizes which you are welcome to use if they fit you.

If you arrive outside of normal working hours

You will be unable to do any work on the experiment, and without a site pass, it will not be easy to get into R76 outside of office hours, so it is best to arrive at RAL during office hours on your first trip.

For the follow up trips of visitors who are already registered

Network Access

Due to the change in the way the RAL visitors network works, it is now necessary to register before coming to RAL so that network access can be setup.
If you will require wireless access, please let MICE Admin know the dates of your stay and the fact that you will need network access.
You will be given a username and password to gain access to the network, however this requires a signature on an STFC form and as such it will only be possible during normal RAL office hours.

RAL Site

You can find a site map which will help you finding your way around the RAL site below.
Postal address:
 STFC
 RAL
 Harwell Science and Innovation Campus
 DIDCOT
 Oxon
 OX11 0QX
 UK
An interactive map of RAL can be found here

E-mail for MICE administration requests: MICE admin.

Site Pass

Once your MICE Registration Form has been received by the MICE administrator and your details have been added to the database, you will be able to obtain a Site Pass.
Please go to the Pass Office in Building R 75 between 14:00 and 16:00.

Note that if the registration form has not been received until you arrive at RAL, you will be unable to obtain a site pass until the following day.

Accomodation

Please contact MICE admin for assistance with booking accomodation.

If you choose to make your own bookings, please inform MICE admin of the arrangments that you have made.
Make sure that you organise your bookings well in advance to avoid disappointment.

RAL Guest Houses:

Ridgeway House is located on the main campus of the
  Rutherford Appleton Laboratory
  Harwell Science & Innovation Campus
  DIDCOT
  Oxfordshire
  OX11 0QX
  Telephone: +44 1235 445500
  E-mail

The Cosener's House is situated in Abingdon about 9 miles from the RAL site.
  Abingdon,
  Oxfordshire
  OX14 3JD
  Telephone: +44 1235 523198
  Fax: +44 1235 534160
  Email: coseners@rl.ac.uk

Long term visits or off-site accomodation:

Please contact Mrs. Evelyn Sanders at the ISIS Users Office R 3 G. 15
 Email
 Fax: +44 1235 44 5103
 Tel.: +44 1235 44 6007

Visa Requirements

When taking advise from the British Embassy, mice should specify that they are not employed by STFC and they are still employed in their countries and are being paid by the organisation in their home country.

They will have to clearly specify that its only research (not to use the word work), that they are undertaking at RAL. Also they will have to mention the frequency of the visits, so that the Embassy fully understands their position before advising them.

Transport


Flight Bookings

Please make your own arrangements.

Taxi

For taxi transfer from and to airport - please make your own arrangements.
Here are some local taxi companies who will do airport transfers as well:

 Harolds Taxis
 31 Church St, Didcot
 OX11 8DQ
 Tel.: 01235 512345

 Pryors Taxis
 3 Mereland Rd, Didcot
 OX11 8AP
 Tel.: 01235 812345

MICE group van

Please contact Ash Jamdagni, who is overseeing the use of the MICE van.
Make sure you give him a copy of your driving license before you use the van.

IMPORTANT TO NOTE:
Use of the MICE Group Van

Trains

National Rail enquiries:
http://www.nationalrail.co.uk/

The nearest train station is Didcot (about 15 minutes by car).

Buses

Information on local transport can be found here:
http://www.harwell.org.uk/how_to_get_here/?Transport_ID=1001

Other bus companies:

To get to RAL from Heathrow airport:

Take the RAILAIR Heathrow to Reading bus from Central Bus Station or from Terminal 5.
The busses leave every 15 to 20 minutes during peak times and every 30 minutes during off peak times.
The journey takes roughly 45 minutes.
For details see: http://www.railair.com/

From Reading station you can take the train to Didcot station which will take about 15 minutes.
Combined tickets for the bus AND train journey can be purchased in the departure hall in Terminal 5 or in the waiting area in the Central Bus Station.
Return tickets are cheaper than single tickets.
Take a taxi from Didcot station to RAL.

To get to Abingdon (Coseners House) from Heathrow airport:

Take The Airline bus from Central Bus Station or from Terminal 5 to Oxford Gloucester Green (main bus stop).
The busses leave every 20 minutes during peak times and every 30 minutes during off peak times.
The journey takes roughly 90 minutes.
For details see: http://www.oxfordbus.co.uk/main.php?page_id=23
Take the X3 or X13 bus from Oxford City centre to Abingdon, St Aldates stop H3 (travel time about 20 minutes) or take a taxi.

Safety

The visitor will be working in a CDM controlled site.
Safety procedures and signs must be obeyed, this will be covered in the safety induction.

You have to attend the following safety courses:

Local Area Information

If you are new to the area, some local information can be foud below:

http://www-internal.clrc.ac.uk/staff/induction/local_info.html

http://www.oxfordshire.gov.uk/

Food

Restaurants

On site in R 22:
http://www-internal.clrc.ac.uk/catering/


Last Modified: August 20 2010 by Malcolm Ellis